1. PURPOSE:
    1. The purpose of Hogan & Associates Construction’s Fleet Safety Policy is to keep our drivers safe, minimize liability and improve our company’s image. By providing training and the means, it is our goal to avoid injuries and fatalities. It is a privilege to drive a company vehicle, therefore, all Hogan drivers, whether driving company-owned vehicles or driving personal vehicles for Hogan business, are expected and required to follow this policy.
  1. RESPONSIBILITIES & TRAINING
    1. Seatbelts
  1. All drivers and passengers are to use seat belts at all times.
    1. Laws and Regulations
  1. At all times our employees are to operate company vehicles in conformity with the laws of the state in which the vehicle is operated. Violation of laws and regulations are grounds for disciplinary action including possible termination of employment or revoked driving privileges. Any “serious violations” (defined below) while employed for the company, will be grounds for disciplinary action. Hogan & Associates Construction is not responsible to pay for any employee’s moving violations or parking tickets. Any tickets issued are the employee’s responsibility, even if the ticket is issued to employees while conducting business for our company.
    1. Drug and Alcohol Testing
  1. Hogan & Associates Construction conducts drug testing randomly and as post-accident drug tests. Alcohol testing is conducted on a reasonable-suspicion basis. Driving while impaired under the influence of drugs or alcohol or other illegal substances is prohibited and grounds for termination. Hogan & Associates will test for controlled substances and alcohol within 8 hours of the accident.
    1. Handheld Wireless Communication Devices
  1. Use of a mobile phone or other handheld wireless communication device while driving is a common, often harmful distraction. For this reason, Hogan drivers may not use hand-held devices while operating Hogan vehicles or equipment or on company business while operating any vehicle or equipment.

    If our employees need to place or receive an emergency phone call or other communication (such as a text message or email), they are encouraged to pull off the road to a safe location and stop the vehicle before using their phone.

    Hand-held devices may include mobile phones, pagers, smart phones, PDAs, tablets, computers, faxes, and other communication devices. Voice activated hands-free devices (speaker phones or headsets) are permitted and will be provided to drivers who have company mobile phones at the company’s discretion upon request. Drivers may be liable for the cost of replacements.

Studies show that when a driver’s brain engages in talking on the cellphone — even when the phone is not being held by the driver’s hands, peripheral vision substantially drops. That means your brain won’t even register that vehicle or pedestrian approaching from the side.

    1. Approved list of drivers
  1. Only those employees on the “approved list” may drive a Hogan Construction vehicles.
    1. Motor Vehicle Report (MVR)
  1. Each driver’s Motor Vehicle Report (MVR) will be reviewed at a minimum of at least once per year.
  2. Employees have the option of using Career Builder Employment screening to access our employees MVRs or they can fill out the hard copy “Request for MVR” form.
    1. Medical Card
  1. Those employees who drive vehicles whose GVWR (Gross Vehicle Weight Rating) or a GCVWR (Gross Combined Vehicle Weight Rating) is over 10,000 lbs., but under 26,001 lbs., require a medical card. Austin Sharpe, Fleet Manager, will reach out to those employees needing a medical card.
  2. Each driver’s Medical Card (when required) will be reviewed at a minimum of at least once per year.
  3. If driver fails to obtain a Medical Card.
    1. Option A: Put the driver in a ½-ton that does not require a medical card.
    2. Option B: Car allowance with proper insurance.
    1. CDL-A License
  1. Those employees who drive vehicles whose GVWR (Gross Vehicle Weight Rating) or a GCVWR (Gross Combined Vehicle Weight Rating) is over 26,001 lbs., require a CDL-A License.
  2. Each driver’s CDL-A License (when required) will be reviewed at a minimum of at least once per year.
  3. If driver fails to obtain or maintain a CDL where required for legal vehicle use:
    1. Option A
      1. Reduce registered weight to 26,000 lbs. and driver is not allowed to haul trailer with over 10,000 lbs.
      2. Reduce registered weight to 26,000 lbs. and driver is not allowed to haul trailer for company purposes (2020 Chevy 1-ton only).
    2. Option B (2020 Chevy 1-ton only)
      1. Move driver to an older 1-ton or a new ¾-ton with a GVWR under 12,000 lbs.
    3. Option C
      1. Move driver to a ½-ton.
    1. How’s My Driving Stickers
  1. All Hogan licensed vehicles and trailers are required to display a legible “How’s My Driving” type sticker at all times unless exempted by the fleet manager. Complaints received through the program will be tracked in the employee’s file along with the employee’s response, if any. Drivers on the “approved list” are expected and required to follow the fleet policy if a complaint is received. Corrective action is expected.

    Beginning with the 4th complaint, the employee may be placed on the “Drivers to Watch” list and Hogan may take progressively more serious actions if there is not improvement or if repeat driving complaints continue. Corrective action may include attending a defensive driving course, revoking driving privileges, wage reduction for a period of time, or being placed on the excluded driver list. The oldest complaint may be removed from an employee’s record when the employee has not received a complaint for 12 consecutive months. One additional complaint may be removed for every 6 months the employee continues without complaints.

    The fleet manager has discretion and may consider other factors when evaluating an employee’s overall driving history and trends.
    1. Drivers on the “approved list” are required to participate yearly in the current driver training program sponsored by the company.
    1. Traveling out of state
  1. Employees who travel out of the State of Utah for personal reasons must get permission from Human Resources prior to leaving the State. Employees who travel out of the State of Utah for business, are not required to get permission from Human Resources.
  1. ENFORCEMENT
  1. Acceptable drivers
  1. As a Hogan driver, this is the optimal category in which to be. Acceptable drivers have good or acceptable driving records and may drive company vehicles or conduct company business driving personal vehicles.
  1. Drivers to watch
  1. As a Fineline driver, this is not an ideal category in which to be. Drivers to watch have less than good MVRs or more than three complaints for similar driving behaviors, tickets or accidents. This is a probationary period and without improvement drivers may lose their driving privilege of company vehicles. Drivers in this category may be required to obtain a quote for additional insurance coverage through their personal insurance carrier.
  1. Excluded drivers
  1. Excluded drivers are not permitted to drive company vehicles and must carry additional insurance coverage through their personal insurance carrier in order to drive in connection with company business. Employees that are in this category have one or more “serious violations” (defined below) in the last three years, or demonstrate an inability or lack of resolve to correct driving problems.
  1. SERIOUS VIOLATIONS
    1. Driving Under the Influence (DUI)
    2. Negligent homicide using a motor vehicle
    3. Driving while license is suspended or revoked
    4. Aggravated assault with a motor vehicle
    5. Operating a motor vehicle without the owner’s authority (grand theft)
    6. Reckless driving
    7. Hit and run (bodily injury or property damage)
    8. Failure to report an accident
    9. Other violations considered serious
  1. ACCIDENT REPORT
    1. If there is an auto accident with one of our employees, employees can access the “Accident Report” in the Hogan University Library. Once the “Accident Report” is complete, the report will be emailed to Jared Morgan and Austin Sharpe. To access the Accident Report, do the following.
      1. Go to www.hoganuniversity.com
      2. On the right, click on “LIBRARY & FORMS.”
      3. Under “FORMS” click on “FORMS FOR ALL EMPLOYEES”

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  • Introduction
  • OSHA